ViXEN Remote Requisitions: Redesigning Procurement

The traditional frustrations and time delays associated with procurement, on-site deliveries and subsequent invoicing, are now a thing of the past.

ViXEN Remote Requisitions is a unique solution for building services contractors designed to modernise purchasing and speed client invoicing. Introducing the use of mobile data communication into the purchase order process, Remote Reqs enables your engineers to access materials databases on-site via a PDA, laptop or remote PC.

Breaking the use of ViXEN Remote Requisitions into stages, below is an illustration of how this revolutionary solution may typically be used to benefit your procurement process and, in turn, your business:

Stage 1
A subset materials database is created from your central Price File Database for remote access by your engineers on-site.

Stage 2
A purchase order requisition is raised by an engineer on-site using the subset database on his PDA. The requisition is then sent via GPRS link from the PDA (or via the Internet from the remote PC) to the back-office system Requisitions Module.

Stage 3
The requisition is checked, amended and/or authorised before being posted to the Purchase Order module. The purchase order is then raised and sent to the supplier, the system automatically updating the Purchase Order Ledger and Job Costing modules with committed costs. The engineer is automatically updated on his PDA with the purchase order details and progress.

Stage 4
On receipt of the ordered materials on-site, the engineer sends an electronic delivery note from his PDA which automatically updates the office system. Without having to wait for a hard copy of the delivery note or the supplier invoice, delivered materials can be checked against the purchase order and actual costs posted to speed client invoicing.