Our software solutions, and particularly our advanced mobile working functionality, offer unprecedented levels of efficiency that not only help save on paper and fuel but also boost productivity and reduce operating costs.
>> Achieving a Paperless Office
A truly paperless office may remain a pipe-dream but our e-solutions go a long way to eliminating much of the paper-creation associated with field based activities. The functionality outlined below are all digital versions of traditional processes which, as well as reducing paperwork, help streamline operations, improve productivity and speed invoicing:
eJob Sheets are created automatically when a new job is logged and sent to an engineer via their PDA. Removing the need for paper worksheets, this electronic option does away with costly office visits by the engineers for collection and transforms communications, creating real-time office-to-engineer allocation.
eForms return completed job details and requisite industry
forms (eg CP12 - Landlord's Gas
Safety Certificate) from on-site, saving 'paper-chasing' and automatically updating site records. eForms can be completed
on-site using pre-set forms on the
engineer's PDA, with auto-fill,
mandatory fields, drop down lists
and electroinc signatures. This
important facility speeds the return
of job details, in turn speeding
client invoicing and helping to
improve cash flow.
eTimesheets simplify the return of the worked
hours information essential to invoicing
and payroll processing. An authorisation
process is built in to the system
(with flexibility to suit your prefered
working practice) and, in conjunction
with Vehicle Tracking, exception reports
can be created automatically to assist
management in verifying submissions.
eRequisitions enables engineers to submit
purchase order requisitions to the
office from on-site (or even direct
to the supplier, if agreed). The
process keeps engineers informed of
the order's progress through to delivery,
and allows for the return of an electronic delivery
note to speed Actual Cost
postings and invoicing.
eVan Stocks help to improve First Fix rates and
facilitate purchase ordering by enabling engineers to record which materials they have used and request restocking, either from stores or direct from the supplier, where arranged.
>> Reducing Fuel Use & Emissions
Integrated Tracking & Scheduling enables closer monitoring of field-based operations to help boost performance efficiency. They can also minimise journey lengths, speeding response times, reducing fuel costs and minimising fleet emissions.
Telematics & Monitoring
Monitoring field staff more closely fulfills the Duty of Care demands of the Corporate Manslaughter & Corporate Homicide Act 2007 and helps eliminate Out of Hours vehicle misuse and poor driving habits that contribute to excessive fuel costs.
LIVE DEMONSTRATION For an online or in person demonstration of our solution for gas maintenance, click here.
